Gifts to the Library Policy:
General.
The Glen Carbon Centennial Library is grateful for gifts, and its col1ection has
been enriched by donations of materials as well as contributions. Through
donors, the library has been able to acquire materials which could not have been
purchased otherwise. The library staff can supply, upon request, a list of
needed materials for consideration by the donor.
Donation of Books and Audio Visual Materials. In accepting a gift of
materials, the library reserves the privilege of deciding whether items donated
should be added to the collection. Out of the many books and other materials
which citizens so generously give, a considerable proportion can be used. Some
cannot, because any library material though of value in itself, may be: (1) a
duplicate of an item of which the library already has a sufficient number; (2)
outdated--interesting but not of sufficient present reference or circulating
value to the library; and/or (3) in poor condition--which would not justify the
expense of processing it, i.e. cataloging and preparing it for circulation. The
material will be judged by the same standards of selection as those applied to
the purchase of new materials. The Glen Carbon Centennial Library accepts gift
books with the understanding that books which are useful to the library
collection will be retained and other books disposed of in whatever manner the
librarian deems best. The Library necessarily reserves the right to interfile
gifts with other collections on the same subject, so that all collections are
organized and classified according to library standards for the best public
service.
Gift Book
Program. The Library welcomes monetary contributions
specifically for book purchases in memorial to or in honor of named individuals.
The Library will notify family members that a donation has been added to the
Library's collection in memory of or honoring the relative. For memorial books
to the library, the library may place within the book the name of the donor, if
desired.
Donation
of Art Objects and Other Types of Materials. Although such gifts are
usually welcomed and valued, final decision on their acceptance rests with the
Library Director and the Board of Library Trustees.
Donations-Others. e.g. Monetary. The Library welcomes cash
contributions, gifts of real property, stocks, and bonds. It is our custom to
expend cash gifts on materials, equipment, or a project which is acceptable to
the donor. Although it is unlikely, there may be an occasion in which the
restrictions set by the donor make it impossible for the library to accept the
contribution. All donations are subject to the approval of the Library Director
with the backing of the Library Board of Library Trustees.
Use of Gifts. All gifts are accepted with the understanding that it may
someday be necessary that they be sold or disposed of in the best interest of
the library. The Library cannot commit itself to perpetually housing a donation.
Income Tax Statements. The library cannot appraise the value of a
donation of materials or art. It wilt, however, issue the donor a letter
acknowledging the donation. It is the donor's decision whether he or she will
determine the value of the donation or utilize an independent appraiser. While
the gifts to the Library as a governmental unit qualify as tax deductible, the
donor will have to consider the particular circumstances of his or her situation
for the specific effect.
Restriction. No donation can be accepted unless it is given to the
library without restrictions unless the Board of Library Trustees has
specifically adopted an agreement to do so. All gifts may be used, sold, or
disposed of in the best interest of the library. All donations are accepted only
if, in the opinion of the Library Director and the Board of Library Trustees,
they are in the best interests of the library.
Form. A Gift: Agreement Form must be signed by the donor and approved by
the Library Board of Library Trustees for restricted gifts.
This Gift Agreement transfers legal title of the gift to the Glen Carbon
Centennial Library. Restrictions (please specify):
I have read
the gift policy provisions of the Glen Carbon Centennial Library and agree that
they are acceptable.
Donor Date
President of
Library Board signature _____________________________
Date______________________
Secretary of
Library Board signature_____________________________
Date___________
Date of Board
Approval________