Glen Carbon Centennial Library - (618)288-1212 Programs

Board Meeting February 23, 2009

The Glen Carbon Centennial Library Board held its February 2009 meeting on the 23rd at the library. President Jamie Foster called the meeting to order at 7:05 pm. Those members present were Kathy Dortch, Lealia Williams, Kathy Wysack, Kim L. Kirn and Jim Kobler. Director Anne Hughes was also present. Susan Mendelsohn was not present.

Minutes from the January 2009 were reviewed and Kathy Wysack moved to approve the minutes, Lealia Williams seconded, and the motion passed unanimously.

Recognition of Visitors: None.

Communication: The Ed-Glen Chamber Business After Hours event at the Library on February 19th had 50 attendees. The Director passed pictures from the event showing the evening. Kathy Dortch had many positive comments from the attendees. Director Hughes and Magi Henderson presented information on the technology grant. In commemoration of the 200th anniversary of the birth of President Abraham Lincoln, historian and author, Dr Wayne Temple, gave a terrific presentation at the Library on February 18th with 50 in attendance.

Director’s Report: The Bank of Edwardsville has continued to donate 6 magazines annually to the Library. Congressman John Shimkus was videotaped reading “House Mouse, Senate Mouse” using the library’s technology grant’s new equipment. Other leaders in the community will be asked to read their favorite children’s story, and these will be posted on the Library’s website. Teen gaming had 30 attendees and another is scheduled for March 2. Additionally Magi Henderson is taking the Wii equipment to Eden village as part of the outreach portion of the Tech grant. The Book to Movie program is starting next month.

The Friends of the library will host a Trivia Night scheduled for April 18, 2009 at 7 p.m. at the American Legion Hall. The trustees are encouraged to attend.

In January 2009, 51 new patrons were added; 593 new items were added to the collection; door count was 5,675; and 8124 items were circulated. For annual numbers, total circulation for 2008 increased to 108,914 from 100,204 in 2007.

Treasurer’s Report: Treasurer Kathy Wysack presented the Fiscal year 2008-2009 Financial Report for review by trustees. The library was charged back in June 2008 a portion of a new server for the Village. The director questioned this charge and asked that the Treasurer inquire about this charge. The Treasurer pointed out that her Financial Summary Report did not contain the data for November and December 2008, because she does not have the Balance Sheets for those two months yet. She will contact the appropriate parties and see if they can email her those Balance Sheets prior to the next meeting. The Village is giving the Library access to certain financial data to allow more timely access to the records. The Treasurer presented bills to be paid from Fund 230 in the amount of $27,118.26 for January 2009. Treasurer Kathy Wysack moved to approve this amount, Kim Kirn seconded, and the motion passed unanimously.

Finance Committee: The Committee has a proposed 2009-2010 fiscal year budget. Kathy Dortch has proposed Personnel committee follow the new IL increase in the minimum wage effective July 1, 2009. Other Associate positions are increased between the range 3.5% to 7.0% depending on the seniority of each employee. The director has comparable information on wages paid by competing libraries. The Cataloger will increase weekly hours from 35 to 39 with no changes to benefits. IL Municipal Retirement Fund (IMRF) benefits are mandatory once an employee has worked over 1000 hours. Kathy Dortch would like to focus on the next few years to get the hourly employees on to more competitive rates. Kathy Dortch moved to approve the FY 2009 - 2010 Personnel Budget, Kathy Wysack seconded. Motion passed unanimously.

With respect to the Operating Budget, expected revenue is $630,375. Last year’s actual revenue has already exceeded the budgeted amount. With respect to expenses, utilities are budgeted up 10%; an additional day of cleaning will be added throughout Sept to May; an additional T1 line segregated for the staff since the current lines are extremely busy by users of the new computers; one time training; The Trustees went line by line through the projected budget discussing each item. The projected reserve to carry over to next year is budgeted at $17,418. Kathy Wysack moved to approve a total FY 09-10 Operating and Personnel budget of $630,375.00, Lealia Williams seconded, and the motion passes unanimously.

Extended Hours: Sunday, February 22, 2009 had 162 patrons, which was the largest door count of any Sunday yet. The Director will report next month on patron’s desire for additional hours.

Project Goals and Objectives: Nothing to report.

Old Business:

New Business:

Next meeting: The next meeting is scheduled for March 23, 2009. May’s meeting will be changed to May 18, 2009 to allow for Memorial Day.

At 8:40 pm, Kathy Wysack’s moved to adjourn and Jim Kobler seconded and the motion passed unanimously.