Glen Carbon Centennial Library - (618)288-1212 Programs

GLEN CARBON LIBRARY BOARD MEETING MINUTES
MONDAY, APRIL 25, 2011

The monthly meeting of the Glen Carbon Library was called to order by Library Board President Kathy Dortch at 7:04 PM.

Board Members in attendance:
Kathy Dortch, Susan Mendelsohn, Lisa Novak, Lealia Williams, Dave Jobe

Glen Carbon Library Director Anne Hughes

Not in attendance:
Ben Beyers, Gary True

Correct Glen Carbon Library Board minutes from March, 2011 Board Meeting:
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On page 1, under Communications, corrected text should read:
An article in the "Edwardsville Intelligencer" in their March 28, 2011 edition was done on the Author's Day event held at the Glen Carbon Library on March 26, 2011.

On page 1, under Communications, corrected text should read:
An article was in a recent edition of the "Edwardsville Intelligencer" on books donated to the Glen Carbon Library by the Edwardsville Professional Business women.

On page 2, Director's Report:
1st paragraph, change the "W" in Will to "will".

on page 3, Building Committee, 1st paragraph, 1st sentence should read:
Landscaping around the "Best Small Library" sign at the Glen Carbon Library was discussed.
Motion to accept corrected minutes was made by Lealia Williams, Susan Mendelsohn seconds, motion passes
unanimously.

Communications:
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Danielle’s (of St. Mary’s school) drawing of the Glen Carbon Library was chosen as the Grand Prize Winner in the "Draw an Ad" competition by the Edwardsville Intelligencer newspaper.

Glen Carbon Library Youth Services received a Thank You note from the Madison County Juvenile Detention Center for donating books to the center.

Glen Carbon Library Director Anne Hughes received a G-mail thanking her for her presentation to the Business Professional Women's group at Villa Marie on April 14, 2011.

Visitors:
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Glen Carbon Library Youth Services Director Magi Henderson

Phone/Email Updates:
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None

Glen Carbon Library Director's Report - Anne Hughes
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Anne Hughes thanked outgoing Library Board member Lealia Williams for her four years of service on the Glen Carbon Library Board. Cake was enjoyed at tonight's meeting to honor Lealia.

Glen Carbon Homecoming will be coming up on June 18, 2011. The parade will be at 5:00 PM on June 18th. The Library is hoping to walk in the parade and give out candy if there are enough walkers interested in participating.

"Snapshot: A day in the Life of the Glen Carbon Library" statistics were sent to Glen Carbon Mayor Rob Jackstadt and the Village of Glen Carbon Trustees from April 13. 2011. This is a promotional piece developed by the Illinois
Library Association to inform local governments and legislatures of the value of libraries.

Anne will be working on the Glen Carbon Library Annual Report and the Gates Report. The FY 10/11 Per Capita Grant has been expended and will be closed out.

"Illinois Heartland Library System" is the new name of the four combined library systems which includes Lewis and Clark Library System, Rolling Prairie, Lincoln Trails and Shawnee. The four library systems will combine on July 1, 2011. A farewell is planned for the Lewis and Clark Library System on June 21, 2011.

Amazon has announced that "Kindle Library Lending" will now allow Kindle users to download eBooks from their library. The Glen Carbon Library participates in this program.

The Glen Carbon Library purchased "Mango Languages" a database program that allows patrons the ability to learn up to 34 languages online; accessible 24 hours, 7 days a week. The purchase of this database was a budgeted item.

Tech upgrade is needed at the Glen Carbon Library. The Millennium Database is extremely slow and often crashes causing delays in assisting patrons. Anne has contacted Charter Communications about improving the Library's bandwidth. Charter's installation fee is $760. The monthly service fee of $159.00 is the same as what the library is currently paying for a T1 line (at a lesser bandwidth). Anne would like to improve the Library's internet service and asked for approval of funds from the FY 11/12 budget for this network upgrade.

There is currently a Bill in the State of Illinois House of Representatives involving Library Tax levy and Library Board dissolution. The purpose of this Bill would give city/village councils in Illinois control over library budgets. On Monday, April 25, 2011 Librarians and Library Board members from Glen Carbon, Edwardsville, Wood River, Fairview Heights and Columbia, Illinois met with Representative Kay at his office. After hearing the group’s concerns over this Bill, Representative Kay stated he would not pursue action on this bill any further during this session.

Treasurer's Report - Susan Mendelsohn:
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The bills for the Glen Carbon Library for March, 2011 were $30,313.30. Susan motions to pay the March bills in the above amount. Dave Jobe seconds the motion.

Roll Call:
Kathy Dortch - Yes, Susan Mendelsohn - Yes, Lisa Novak - Yes, Lealia Williams - Yes, Dave Jobe - Yes

Finance Committee - Susan Mendelsohn:
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FY 2011-12 Glen Carbon Library budget correction/deduction in the amount of $8,432.00 due to a decreased assessed valuation.

Director recommends the following line item decreases:
Line 491 Shelving $4,715.00
Line 311 Shades $1,200.00
Line 489 2010 Microsoft Licenses $1,000.00
Reserve $1,517.00
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$8,432.00

The Glen Carbon Library Board suggests taking the shortage of $1517.00 from Equipment IT, Line 462 instead of Reserve.

Dave Jobe motions to adjust the 2011-12 Glen Carbon Library budget in the above amounts, not using Reserve Fund money. Lealia Williams seconds the motion.

Roll call:
Kathy Dortch - Yes, Susan Mendelsohn - Yes, Lisa Novak - Yes, Lealia Williams - Yes, Dave Jobe - Yes

Susan Mendelsohn motions to approve the $760.00 installation fee for Charter Communications to upgrade the Computer/Internet system at the Glen Carbon Library. Dave Jobe seconds the motion.

Roll call:
Kathy Dortch - yes, Susan Mendelsohn - yes, Lisa Novak - yes, Lealia Williams - yes, Dave Jobe - yes

Building Committee - Dave Jobe:
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The landscaping around the Glen Carbon Library's "Best Small Library" sign will take place in May.

Dave will check with the Village of Glen Carbon on possibly installing a Stop sign or Yield sign at the blind spot in between Miner Park and the parking lot at the Glen Carbon Library.

Personnel Committee - Susan Mendelsohn & Lealia Williams:
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There is nothing new to report this month.

Unfinished Business:
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The Library Board discussed further the possibility of adding a new committee to the Board, a Policy and Procedures Committee. The Director stated that two policies that will be reviewed are the Vacation Leave policy, last updated in 2002 and the role/responsibilities of the Library's Youth Services Director. Library Board President Kathy Dortch suggests the Board discuss this further at the May Library Board meeting since two Board
members were not present at this meeting.

New Business:
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The change to Charter Communications internet and telephone service for the Glen Carbon Library was agreed to during the Finance Committee report.

Next Glen Carbon Library Board Meeting:
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May 23, 2011, the meeting will include installation of the new and re-elected Glen Carbon Library Board Trustees and committee assignments.

Adjournment:
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Lealia Williams motions to adjourn the April Glen Carbon Library Board meeting, Susan Mendelsohn seconds the motion.
President Kathy Dortch adjourns the meeting at 8:41 PM.

Glen Carbon Library Board meeting minutes for April, 2011 prepared and submitted by Dave Jobe, Glen Carbon
Library Board Secretary.